Office Assistant
Netherlands - Utrecht
December 10, 2018

The Office Assistant at Talespin is a hands-on person who works independently to assure that the daily work of our team is going as smooth as possible. You will be responsible for front office, facilities, and meeting rooms within the Talespin NL studio. The Office Assistant will support the Operations department and help with administrative tasks where possible.

Responsibilities:

  • Ensure the daily upkeep of a happy and comfortable work environment
  • Schedule meetings and appointments, making sure meeting rooms are maintained and organized
  • Support the Operations team with administrative tasks and projects as needed
  • Point of contact for office vendors and ongoing communication with cleaners, building owner and neighbors
  • Responsible for ordering and maintaining weekly office supplies and snacks
  • Help organize and coordinate company trips, gatherings and other events
  • Handle external phone calls and incoming requests
  • Process incoming and outgoing mail, packages and deliveries
  • Welcome visitors and clients to our office
  • Light administrative tasks like filing and general office support

Requirements

  • Friendly personality and good character
  • Flexible mindset: you thrive in a dynamic, changing environment
  • Excellent communication skills, written and orally, in Dutch and English
  • Proactive problem solver with a can-do attitude
  • Excellent organization and planning skills
  • Able to set priorities, with strong task follow-through
  • Able to work independently and be responsible with minimal supervision
  • Experience with Google products (Mail, Calendar, Sheets) is a bonus.
  • Experience working in a startup environment a plus
Apply now